User Access Levels

Who should be responsible for SPA in your school?<br />

• We suggest a few people are assigned the formal role of overseeing the management and maintenance of SPA
• They should be computer savvy, and have a moderate understanding of Microsoft Excel
• They may work alongside an assessment leader who is responsible for data analysis and tracking
• Some templates should be the responsibility of classroom teachers
• Administrator only to upload data, don’t let everyone upload data

Managing Staff Access

There are two levels of access to SPA; Administrator & Teacher. We you begin to add users to your system, you will see them appear inside the manage users page in one of three colours. The user permissions are described below.

Administrator	Teacher	Invited
Users listed in blue are ‘Administrators level access’ to your SPA account.	Users listed in white have ‘teacher level access’ to your SPA account.	Users listed in orange have been sent an invite to your SPA account, but have not yet accepted their invitation. Once invited, they have 4 weeks to accept their invite, before the invite expires and you will need to re-invite them.
These users will see the import and maintain sections in the side menu.  They have the ability to upload, download and delete assessment data and upload an maintain student lists. They have the ability to add/remove users They have the ability to see all data for all students They can write notes/delete notes on students & cohorts	These users will only see the software module links and support sections within the menu system They can not upload, download and delete data. They have the ability to see all data for all students They can write notes/delete notes on students & cohorts	They have received an email in their work email inviting them to join the SPAplatform. The email was sent by “The SPAplatform” Team The email may have landed in their inbox or junk mail folder At this stage, they have not accepted their invitation, so they do not have access to the SPAplatform system. You may need to check the email address is correct and/or reinvite them. Contact support if after re-inviting them, they still tell you they can’t see an email from the SPAplatform.

Elements within the Manage Users Page

Below is a screen shot of what you may see when you navigate to the Maintain, users page of the software. Hopefully, this provides some insight into how to understand and manage your user controls inside the SPAplatform.

To Navigate to this area, firstly you must be an account Administrator. (Please contact SPAplatform support if you believe no one in your school as this level of accsess.)

1. Login to SPAplatform

2. In the side menu, navigate to, 'maintain', 'account', 'users'

You may now like to begin to add or manage users to your system.