In Phase 1 our aim is to provide the software with a set of information. This set of information forms the backbone of the report run. Once the system has the following bits of information it can allocate and display the different components of the report to the right students and teachers.
1.The system needs to know which students are in the school
2.The system needs to know what classes these students are in
3.The system needs to know what subjects/year levels occur in the school
4.The system needs to know which classes are attached to each subject/year level
5.The system needs to know which teachers teach each class
6.The system needs to know what learning areas should be assessed in each subject/year levels
Informing the system of Items 1-5 is achieved by importing two files into SPAplatform.
Firstly you will need to create and upload the SPAtracker Student ID template. This will tell the system which students are in the school and what classes these students are in.
Secondly you will need to create and upload the Cohort/Teacher Import File. This file will tell the system what subjects/year levels occur in the school, which classes are attached to each subject/year level and which teachers teach each class.
Finally, once you have uploaded the two files listed above, you will manually assign learning areas to each subject/year level inside the software.
The following sections of this chapter will explain in detail how to create and upload these two files and manually assign learning areas to subjects/year levels. Creating these two files will take some time. But once these files are created and uploaded, and you have assigned learning areas to subjects/year levels, you have build the backbone of your report run then you'll design the look of your report and assign students to it, once that is done you will be ready for your teachers to start writing.