In this section we are going to learn how to export the data need for the student ID file from inside CASES21.
Step 1: Log into CASES 21
Step 2: Click on the Worksheet- Display SQL Tables Link
This looks like a little excel spreadsheet with a magnifying glass on it.
Step 3: Click Add Table ( you may have to click design mode first)
Step 4: Select the ST students Table
- Click Minor on the left of the table select window
- Scroll down to ST Students and select it
- Then click ok
Step 5: Select the fields required.
Double click the fields required for the csv file.
This will depend on which product you are preparing the data for (SPAstandard, SPAtracker or SPAplatform).
The list below contains all fields required for SPAtracker or SPAplatform template preperation. The template for SPAstandard (Student_Id_Tracker) only requires fields 2,3,4,12 & 13.
- SCHOOL_YEAR
- SURNAME
- FIRST_NAME
- STKEY
- MID_NAME or SECOND_NAME
- PREF_NAME
- GENDER
- BIRTHDATE
- KOORI
- PSDREQ
- ENG_SPEAK
- HOME_GROUP
- STATUS
Step 6: Select Only the Active Students
IMPORTANT NOTE: You must enter the following =’ACTV’ in the criteria cell under STATUS or you will get all your past students not just the active ones.
Step 7: Un-tick Show under the * and Status Cells.
Step 8: Click Apply
Step 9: Select the data to export to excel.
Click the box in the top corner to select all the records
Step 10: Click Export to excel
Click yes if prompted to trust the VB code
This will open up excel with the data in it
Step 11: Remove any unused columns
Make sure to remove any un used columns and only keep the required fileds
- SCHOOL_YEAR
- SURNAME
- FIRST_NAME
- STKEY
- MID_NAME
- PREF_NAME
- GENDER
- BIRTHDATE
- KOORI
- PSDREQ
- ENG_SPEAK
- HOME_GROUP
- STATUS
Step 12: Save the file as an Excel 97-2003 .xls format.
Save the file onto your computer making sure to keep it in the Excel 97-2003 .xls format.
You are now ready to paste the information into the required template and upload this file to SPA. The required template will depend on whether you are using SPAtracker, SPAmarkbook or SPAstandard
Please see the uploading your data section of this manual. Or if you are viewing these instructions online, click here
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