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Managing Users

The next job to setting up SPA is to create different access levels for all teaching staff in the school. For your convenience we provide three levels of access to your school SPA account:

Administration access: User is able to view and make changes to the account, including invoicing.

Leadership access: User is able to view and makes changes to the account (excluding invoicing) and upload/delete raw data files.

Teacher access: User is able to view the school data, but unable to upload/delete raw data files.

 

Accessing the User Management Section

Accessing the User Management Section

To create and manage these access levels, navigate to ‘Administration’ then ‘Manage Users’. Once inside the manage users section you can create different users in different ways, either mass upload staff details or individually enter staff details. At any time you can also edit individual staff details or delete individual staff logins.

Mass upload Staff Details to create Individual logins

Step 1. First downlaod the ‘User Template’

Step 1. First downlaod the ‘User Template’

Step 2. Fill out the template

Step 2. Fill out the template

Fill in template, labelling each staff member with the level of access you would like them to have.

For example

  • TL for Teacher Level,
  • LL for leadership level or
  • AM for Administrator level

The SPA team suggest using the teachers’ teacher ID number for both their username and password to ensure the username is unique. Teachers can change their password when they first login to SPA themselves.

Step 3. Save this template

Step 4: Uploading the users

Step 4: Uploading the users

Reopen SPA, navigate back to ‘Manage Users’. Select ‘Upload Users’. Find where you saved the template on your computer, select & open.

Step 5: Check that users have been uploaded successfully.

Step 5: Check that users have been uploaded successfully.

You will know if the upload was successful as you will now see all staff logins listed on the page. You will also be notified if any of the usernames you chose are already in use. If this is the case, you will need to choose new usernames for these users. Follow the steps listed within the Edit User Details section of this document to choose an alternate username.

Create Logins Individually

The other option, instead of mass uploading user details, is to create one user at a time.

Step 1: Navigate to ‘Administration’ then ‘Manage Users’ then Select ‘New User’.

Step 1: Navigate to ‘Administration’ then ‘Manage Users’ then Select ‘New User’.

Step 2: Fill in the user details and select ‘OK’. If successful the new user will now appear on the screen.

Step 2: Fill in the user details and select ‘OK’. If successful the new user will now appear on the screen.

Edit User Details

Edit User Details

If at any time you need to edit an email, name, password, username for your staff

Step 1: Navigate to ‘Administration’ then ‘Manage Users’  Then select the staff member from the list. Select ‘Edit User’.

Step 1: Navigate to ‘Administration’ then ‘Manage Users’  Then select the staff member from the list. Select ‘Edit User’.

Step 2: Make the changes required and then press ‘OK’.

Step 2: Make the changes required and then press ‘OK’.

Delete User

Delete User

You may need to delete a user, for example when a teacher leaves the school. To delete a user, navigate to ‘Administration’ then ‘Manage Users’. Select the staff member from the list you wish delete. Then select ‘Delete User’.

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