The next job to setting up SPA is to create different access levels for all teaching staff in the school. For your convenience we provide three levels of access to your school SPA account:
Administration access: User is able to view and make changes to the account, including invoicing.
Leadership access: User is able to view and makes changes to the account (excluding invoicing) and upload/delete raw data files.
Teacher access: User is able to view the school data, but unable to upload/delete raw data files.
Accessing the User Management Section
To create and manage these access levels, navigate to ‘Administration’ then ‘Manage Users’. Once inside the manage users section you can create different users in different ways, either mass upload staff details or individually enter staff details. At any time you can also edit individual staff details or delete individual staff logins.
Mass upload Staff Details to create Individual logins
Step 2. Fill out the template
Fill in template, labelling each staff member with the level of access you would like them to have.
- TL for Teacher Level,
- LL for leadership level or
- AM for Administrator level
The SPA team suggest using the teachers’ teacher ID number for both their username and password to ensure the username is unique. Teachers can change their password when they first login to SPA themselves.
Step 3. Save this template
Step 4: Uploading the users
Reopen SPA, navigate back to ‘Manage Users’. Select ‘Upload Users’. Find where you saved the template on your computer, select & open.
Step 5: Check that users have been uploaded successfully.
You will know if the upload was successful as you will now see all staff logins listed on the page. You will also be notified if any of the usernames you chose are already in use. If this is the case, you will need to choose new usernames for these users. Follow the steps listed within the Edit User Details section of this document to choose an alternate username.
Create Logins Individually
The other option, instead of mass uploading user details, is to create one user at a time.
Edit User Details
If at any time you need to edit an email, name, password, username for your staff