In this section we are going to learn how to import your students into the SPAplatform
Step 1: Create your Student Import file.
If you have not already created you Student Import file, follow the for instructions for exporting required data from CASES or SASS. If you are using another administration package, you will need to export the following information from your school's admin package.
Each Student's:
- Year Level
- Surname
- First Name
- Student ID number
- Middle Name
- Preferred Name
- Gender
- Birthdate
- Aboriginal Torres Strait Islander? (Yes or No)
- Funded Disability? (Yes or No)
- ESL Studnet? (Yes or No)
- Homegroup
- You may also like to add additional optional infomation/tags to your students such as: Elective classes, school campus, sporting house, extension groups, intervention groups (these will become additional filters for your data).
Once you have extracted this information from your school's admin package, this data will need to be pasted into our Studnet Import Template. You can download this excel file from within SPA. Login to the SPAplatform and navigate to "Support", "Download Templates". Look for the file titled 'Student Import & Update File '. Download this file to your computer and paste the above information into the correct columns. Noting that any additional information can be pasted into columns from column O onwards. Just be sure to give each column a name by overriding the text ' {filter}' in row 2. (ie-Class, House, Elective). Finally, add in the calendar year into the first column.
Step 2: Login to your SPAplatform Account
Step 3: Navigate to the Upload Students section
1. Click Maintain
2. Click Upload Students
Step 4: Upload your file
There is two ways you can upload your file.
- Drag and drop you file
- Click the Browse and navigate to the student ID file on your computer
Step 5: File Verification Screen
The Verification Screen will give you an over view of the data being imported. Including The number of new students added, the number of existing student details that will be updated, any filter created and the Year the data is for.
Before the file is imported it will be verified to ensure it has all the necessary information.
1 If all the data is correct in your file you will see a Green FILE VERIFIED in your status and you are ready to continue
Step 6: Teaching Period
Using the drop down option select what teaching period this file is for.
Step 7: Ready to Import
Click on the "Import" Button
Step 8: Import confirmation
Wait until the file import log shows you that the import has been completed.
You can re-upload your file as many times as required in the year as new students come or you wish to create new tags/classes against your students.
If you have any questions about creating or importing this file, please contact our support team at :
support@sreams.com.au